Which statement about transaction data forms is accurate?

Which statement about transaction data forms is accurate?

• A. It must be electronic or on paper
• B. It must be electronic only
• C. It must be on paper only
• D. It can be verbal only

Answer: (A)

Transaction data forms must be captured in a durable record that can be traced and audited. That means they can be electronic or on paper; either format provides an official record of a transaction such as receipt, issue, transfer, or return. Verbal information alone is not acceptable because it can be lost, misinterpreted, or not easily retrieved for audits or recalls. When electronic forms are used, they should include appropriate controls to protect data integrity and enable traceability; paper forms should be legible, complete, and stored according to retention requirements. Therefore, the statement that transaction data forms must be electronic or on paper is accurate.

Transaction data forms must be captured in a durable record that can be traced and audited. That means they can be electronic or on paper; either format provides an official record of a transaction such as receipt, issue, transfer, or return. Verbal information alone is not acceptable because it can be lost, misinterpreted, or not easily retrieved for audits or recalls. When electronic forms are used, they should include appropriate controls to protect data integrity and enable traceability; paper forms should be legible, complete, and stored according to retention requirements. Therefore, the statement that transaction data forms must be electronic or on paper is accurate.